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SURVEY OF INDIA
INDENT IN ORIGINAL ONLY
0.57 (Photo)
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Indent No. ……………………………. Dated …………………………………. |
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Invoice No. ….…………………… M.O.D.'s approval ………………………. Any special Constraints ………………………. |
NOTE : "Secret / Restricted" Aerial Photographs will, normally, be issued only to Govt. Official and those of local administrative bodies and educational institutions when required by them for bonafide official work. Indents should be sent to the OC No. 73 (APFPS) Party who will obtain prior clearance of Ministry of Defence for supply of aerial photographs of classification higher than restricted.
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Aerial Photographs are required for (State purpose) |
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Specification No. |
Year of Photo-Graphy |
Scale of photo- graphy |
Material required contact prints/ Diapositives/ Enlargements / Mosaics etc. |
Run No. |
Photographs |
No. of sets |
Photographic paper i.e. Glossy /Matt / Double for single weight |
Degree Sheet No. |
Type of Photogra-phy |
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From |
To |
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Note: In case space is not sufficient, attach a separate list in continuation of above list which should also be signed by the Indentor & countersigned by the approving authority.
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ADDRESS to which the aerial photographs are to be dispatched. …………………………………………………… …………………………………………………… …………………………………………………… MODE OF DESPATCH : *DESPATCH BY POST/V.P.P./RAIL PASSENGER/GOODS (Secret materials to be collected personally from the issuing office) *Strike out alternative which do not apply MODE OF PAYMENT : Bank Draft drawn in favour of Senior Accounts Officer, Central Pay & Accounts Office, Survey of India, Dehra Dun – 248 001 (UA) |
Signature of Indenting Officer …………………………….. (Name in block letters) ……………………………………. Designation ………………………………………….…….. Place ………………….…….. Date …..……………………
Countersigned by the approving authority
Certified that the above Indenting Officer comes under my administrative control. I have satisfied myself regarding his bonafide, integrity and capacity for safe custody of classified documents and photographs will be used for official purpose only.
Name (Block letters) ….…………………………....……… Designation ………………………………………….…….. (Stamp of Office)
Place ……………………… Date …………………… |
A list of official authorised to countersign for "Secret/Restricted" aerial photographs is given in Annexure 'A'. The certificates on pages 4 and 5 should also be duly completed and signed by the Indenting Officer.
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List of Officers of Central Government, State Government, Administrations of Union Territories etc. authorized / empowered to countersign indents for Secret / Restricted Aerial Photographs
A. Central Government Department, autonomous / semi-autonomous Organisations, para military forces etc.
i) a) All Officers of the rank of Joint Secretary to the Government of India and above in case of service departments.
b) All Officers of the rank of Under Secretary to the Government of India and above in case of non-service department.
ii) Head and Deputy Head of attached and subordinate departments of the Government of India.
iii) Deputy Directors and above of the Survey of India.
iv) Deputy Educational Adviser & above, Ministry of Education.
v) All diplomatic representatives of the Government of India abroad.
vi) Director, Indian Cooperation Mission, Nepal, Kathmandu.
vii) Officer not below the rank of Under Secretary to the Union Public Service Commission.
viii) All Superintending Engineers, CPWD.
ix) Chief/Deputy Election Commissioner, Secretary and Under Secretaries Election Commission.
x) Registrar and Deputy Registrar of Supreme Court of India.
xi) Military Secretary/Deputy Military Secretary and Under Secretary to the President.
xii) Principal Private Secretary and Private Secretaries to the Prime Minister.
xiii) Accountant General, Central Revenues and Assistant Comptroller and Auditor General (Personnel).
xiv) The Chief /Deputy Hydrographer and the Assistant Chief Civil Hydrographic Officer, Government of India, Dehra Dun.
xv) Director, Photo-Geology and Remote Sensing division, Geological Survey of India, Kolkata.
xvi) Director of Geology, Oil and Natural Gas Commission.
xvii) Head Personnel, Division Atomic Energy Establishment, Trombay.
xviii) Director General and Secretaries, Council of Scientific & Industrial Research.
xix) Senior Specialist, Land Resources, Planning Commission.
xx) Assistant Librarian and above, National Library, Kolkata, Chennai, Mumbai.
xxi) Director/Deputy Director, Commandants/Deputy Commandants, Assistant Deputy Inspector General and above of Central Reserve Police, Border Security Force, Assam Rifles and other para military forces.
xxii) Secretaries of Inter State Soil Conservation Boards.
xxiii) Joint Commissioner (Soil Conservation), Ministry of Food & Agriculture, Community Development and Cooperation (Department of Agriculture).
xxiv) Director, Institute of Petroleum Exploration ONGC.
B. Departments of State Government and Administrations of Union Territories
i) All Officers of the rank of Deputy Secretary to State Governments/Union Territories and above, including Head of their attached and subordinate departments.
ii) Commissioners and Deputy Commissioners and Collector in Charge of Civil Divisions and Districts in India.
iii) Assistant Inspector General of Police and above in Police Departments of States/Union Territories.
iv) Chief Conservator of Forests /Conservators of Forests of State Governments/Union Territories.
v) Chief Engineers of State Electricity Boards.
vi) Superintending Engineers of State Governments/Union Territories.
Note: The above list is only an indication of the minimum level of the officers who are entitled to countersign the indent form. An officer senior to his officer may also countersign the indent form. Under Secretary/D(GS-III), Ministry of Defence may be consulted in case of any clarification is necessary.
2. Powers are delegated to State Governments, concerned Ministries and Departments of the Central Government to authorize the issue of Secret / Restricted aerial photographs to Educational and Scientific Institutions and to other semi-Government Organisations for bonafide purpose (to be clearly indicated) subject to the conditions laid down in the Ministry of Defence letter No. 18(168)/84/D(GS-III) dated 31.1.1989. The term semi-Government Organisations would cover those on which the Ministry/Department concerned of the Central Government/State Government has some control. The indents in such cases will be countersigned by an officer of the rank of Deputy Secretary to the Government of India or above or the Secretary to the State Government.
3. Clearance of the Ministry of Defence is essential for the issue of Secret/Restricted aerial photographs to private individuals, Organisations and commercial firms. Indents for these, accompanied by the following particulars (in duplicate) should be countersigned by an officer of the rank of Joint Secretary or above in the State Government before they are referred to Ministry of Defence for obtaining clearance.
i) Full name of the indentor __________________________
(IN CAPITAL LETTERS)
ii)Parentage_______________________________________
iii)Place and date of birth _____________________________
iv)Nationality______________________________________
v)Occupation______________________________________
vi)Present Address__________________________________
vii)Passport No. & date_______________________________
(In case of foreigners)
4. Demands from Foreign Embassies/Consulates in India for "Secret/Restricted" aerial photographs should be referred to the Ministry of External Affairs, Government of India.
Note: i) All demands for supply of "Secret/Restricted" aerial photographs should be accompanied by a certificate in the form given on pages 4 & 6.
ii) The procedure for the safe custody etc. and for investigation of any loss of aerial photographs given in Ministry of Defence letter No. 18(168)/84/D(GS-III) dated 31.1.1989 should be followed.
iii) The annual certificate of safe custody of "Secret/Restricted" aerial photographs should be furnished in the month of January by the indentor on the prescribed form.
Note: This certificate should be duly completed in all respect and signed by the indenting Officer over his office stamp, as the responsibility for these aerial photographs lies with him.
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I, ________________________________ (Name) agree that the sale to me by ____________________________ of the under mentioned "Secret/Restricted" aerial photographs is subject to following conditions which I hereby undertake to observe.
I. The aerial photographs will be treated as classified documents and I will take every reasonable precaution to prevent their being lost or being seen by or afforded access in any manner, to unauthorized persons.
II. I understand that the "Secret/Restricted" aerial photographs have been entrusted in confidence to me by a person holding office under Government in the event of my failure to take reasonable care of, or so conducting myself as to endanger the safety of the aerial photographs shall be guilty of an offence under Section 5(1)(d) of the Official Secret Act, 1923. I have carefully read and understood the other provisions of the Official Secret Act, 1923 and fully understand the duty imposed upon me by the Act in respect of the custody, use and communication of the information contained in the said aerial photograph entrusted in confidence to me. I have also understood that I would expose myself to criminal liability not only in the case of an intentional or willful act but also on arising out of my recklessness or ordinary negligence.
III. No aerial photograph will be reproduced in part, or in whole, either by photography or by any other means except when it is necessary to do so for official purposes and the requisite permission in accordance with the Copyright Act has been obtained from the Surveyor General of India.
IV. I will maintain a proper record of all the Secret/Restricted aerial photographs issued to me and undertake to periodically check these physically, I will furnish an annual certificate to the Survey of India (No. 73 Party, New Delhi)/Chief Secretary to the Government of _______________ (Name of State/Union Territory) in the month of January every year to the effect that all Secret/Restricted aerial photographs issued to me have been physically accounted for and losses if any, reported in accordance with the instruction in item (VI) below.
V. I require the aerial photographs for about _____________________ month/years/permanently from the date of issue and will return the same when done with to the issuing office. If, however, called upon to do so in the meantime I will return the aerial photographs to the Director of Military Intelligence or their representatives. I also/undertake to return to the Survey of India for destruction, the aerial photographs which become unserviceable due to wear and tear or otherwise. I will claim no refund of the price of the aerial photographs on returning it/them.
VI. I will immediately report the loss to the Ministry of Defence, New Delhi and also to the Head of the Department/Ministry* _____________________ (Name)/Chief Secretary to the Government of ** ________________________ (Name of State)/Union Territory/nearest Police Station to the Government of*** ___________________ and the Chief Secretary to the Govt. of _________________ _________________ (Name of State/Union Territory) and the Survey of India for investigation and report to the Ministry of Defence. I have understood that the loss of the Secret/Restricted aerial photographs may amount to an offence under the Official Secret Act and that I am legally bound to give information about the offence immediately upon receiving knowledge about the loss of the said aerial photographs. I have also understood that failure to report about the loss would render me liable for prosecution under Section 202 of the Indian Penal Code. Handing over an aerial photograph to a subordinate officer does not absolve the indenting officer of his responsibility.
VII. I also undertake not to export aerial photographs or any material produced there from abroad without the prior approval of the Ministry of Defence.
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Place _______________________ |
Signature |
__________________________ |
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Date ________________________ |
Address |
__________________________ __________________________ __________________________ __________________________ |
* In the case of Central Government Offices and Undertakings.
** In the case of State Government Offices and Undertakings.
*** In the case of private indentors.
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CERTIFICATE 'B'
(To be completed by Educational/Scientific Institutions and other semi-Government Organisation in addition)
I, _______________________ (Name in block letters) also agree to the following conditions (F-18(168)/84/D(GS-III) dated 31.01.89) and certify that :-
I. The aerial photographs are required for (state purpose) ___________________ ____________________________________.
II. The aerial photographs will be treated as classified documents and will take every precaution to prevent their being lost.
III. The aerial photographs will be kept by a responsible officer designated by the Head of the Institution or Organisation concerned in safe custody and physically checked from time to time.
This office will also ensure that the aerial photographs are not seen or handled by unauthorized persons.
IV. Aerial photographs when required by excursion parties, are given to in charge/leader (normally to be an Indian National and an Officer of the Institute /University/College/School/Organisation) who will be responsible for the correct handling of the aerial photographs and for handing them back to the Institute/University/College/School/Organisation, when no longer required for the purpose.
V. The authorities of the Institute/University/College/School/Organisation will be responsible at all times for the safety of the aerial photographs and to ensure that the rules made are being duly observed.
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Place _______________________ |
Signature |
__________________________ |
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Date ________________________ |
Address |
__________________________ __________________________ __________________________ __________________________ |
Note: The Survey of India, No. 73 (APFPS) Party, New Delhi is responsible for obtaining the annual certificate of safe custody and for recall and destruction of Secret/Restricted aerial photographs after use, for all issues authorized by the Central Government.
5. Annual Certificate of safe custody of "Secret/Restricted" aerial photographs (to be submitted by 31st December, every year on the following proforma).
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Specifi-cation No. |
DSL/Invoice No. & Dte. |
Details of Photographs (Contact prints/enlargement) |
Remarks |
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Run |
From |
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No. of Copies |
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2. |
3. |
4. |
5. |
6. |
7. |
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Certified that the "Secret/Restricted" aerial photographs detailed above have been checked and are in safe custody. Proper precautions for their security are being ensured by me.
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Place _______________________
Date ________________________ |
__________________________ Signature of the Officer retaining aerial photographs
(Office Seal) |
6. All demands for aerial photographs of categories higher than "Restricted" should be referred to the Ministry of Defence, Government of India.
AERIAL PHOTOGRAPHS SUPPLY OFFICES
7. Indents should be addressed as follows :-
For all photographic materials :
To
The Officer-in-charge,
No. 73 (APFPS) Party,
Directorate of Survey (Air),
Survey of India,
West Block No. IV, Wing No. IV
IInd Floor, R.K. Puram,
NEW DELHI-110 066.
8. Types of photo material which can be supplied :
i) Contact prints on glossy/matt paper.
ii) Contact prints on D/W luster paper.
iii) Simple enlargements, usually on S/W luster paper.
iv) Rectified enlargements usually on S/W lustre paper.
v) Photo mosaics-uncontrolled, semi-controlled or controlled on mosonite board.
vi) Diapositives on contact scale on easter base film.
vii) Orthophoto maps on contact or enlarged scale.
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